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Getting started with CitySprint EDI
CitySprint EDI helps businesses exchange purchase orders and invoices across UK parcel and final-mile delivery. XEDI links the agreed document flow with internal systems, keeping customer, parcel and billing references consistent.
Explore XEDI for CitySprint
Documents you can exchange
- Purchase orders
- Order acknowledgements and responses
- Invoices
- Credit notes or adjustments where required
- Product, catalogue or stock data where required
Built for CitySprint suppliers
Whether you send a handful of orders a week or thousands a day, XEDI keeps your CitySprint trading accurate and hands-off.
- Carriers and 3PL providers
- Transport-planning teams
- Warehouse and depot teams
- Customer-service teams
- Billing and finance teams
CitySprint EDI overview
CitySprint EDI is the structured exchange of commercial documents between CitySprint and businesses working in UK parcel and final-mile delivery. The agreed document set starts with orders and invoices, with the operational emphasis on keeping customer, parcel and billing references consistent.
A practical CitySprint integration should keep account, service and invoice data aligned. XEDI maps the agreed Agreed EDI format messages into ERP, warehouse, accounting or API workflows, while validation and alerts help teams deal with exceptions before they affect delivery or payment.
Every document validated before it moves
XEDI checks each CitySprint order, despatch advice and invoice against the required format, so errors are caught before they reach your systems.
CitySprint supplier onboarding process
For CitySprint, onboarding starts with connection routing, account data and exception ownership. XEDI then maps, tests and monitors the agreed workflow so teams can move from first order to stable live trading with clear ownership of exceptions.
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01
Confirm the CitySprint supplier account, buyer contacts, delivery locations, identifiers and current document requirements.
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02
Agree the CitySprint order, response and invoice scope for the trading relationship.
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03
Map CitySprint message data to the supplier's ERP, warehouse, order-management and accounting systems.
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04
Configure Agreed EDI format validation, connection routing, exception alerts and user responsibilities in XEDI.
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05
Complete the agreed CitySprint test transactions, checking mandatory references, product data, delivery details and invoice matching.
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06
Monitor initial live transactions and resolve rejected, delayed or mismatched documents with the operational and finance teams.
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Everything about CitySprint EDI
CitySprint EDI message types
CitySprint document requirements depend on the commercial relationship and fulfilment route. The following business documents are reviewed when planning the order-to-invoice workflow.
| Message | Purpose | Direction |
|---|---|---|
| Purchase order | Purchase order with item, quantity, price, delivery location and requested delivery details. | CitySprint to supplier |
| Order acknowledgement | Order acknowledgement or response used to confirm, reject or amend order lines before fulfilment. | Supplier to CitySprint |
| Invoice | Invoice linked to the order, delivery and supplier references agreed with CitySprint. | Supplier to CitySprint |
| Application acknowledgement | Application or functional acknowledgement used to confirm receipt or identify processing errors where supported. | Either direction |
CitySprint EDI requirements
For CitySprint, requirements planning should confirm connection routing, account data and exception ownership and ensure the integration can keep account, service and invoice data aligned. Planning should also account for the transport and validation controls used for UK parcel and final-mile delivery.
Agreed EDI format
Map the agreed CitySprint order, response and invoice messages in the Agreed EDI format format used by the trading setup.
AS2 or managed connectivity
Use AS2, SFTP, a VAN or the connection method agreed with CitySprint, with secure routing and delivery-status monitoring.
Product and location references
Validate agreed product identifiers, pack data, ship-to or depot locations and supplier references before a document is sent.
Testing and go-live
Test the agreed CitySprint message set, resolve validation feedback and retain evidence that the connection is ready for live trading.
Common requirements & compliance
Common requirements
- CitySprint supplier account, trading partner and buyer identifiers
- Product identifiers, SKUs, GTINs, pack sizes and agreed item descriptions
- Delivery, depot, warehouse or ship-to references
- Invoice, tax, payment and remittance references
- Agreed Agreed EDI format message set and connection method
- Test evidence for the agreed order and invoice flows
Compliance notes
- CitySprint document requirements can vary by category, region, delivery route and fulfilment model.
- Supplier, product, location and invoice references must match the trading agreement and test data.
- Use pre-send validation and exception monitoring to reduce rejected CitySprint orders and invoices.
CitySprint ERP integration
CitySprint EDI integration connects supplier document flows with the systems teams use to process orders, allocate stock, ship goods and create invoices. XEDI can map the agreed CitySprint data into ERP, accounting, warehouse, ecommerce and API workflows.
SAP
Map CitySprint orders, shipment data and invoices into SAP workflows.
Oracle
Connect CitySprint EDI with Oracle Fusion order, fulfilment and finance processes.
Sage
Automate CitySprint order and invoice handling for Sage users.
Microsoft Dynamics
Route CitySprint EDI messages into Microsoft Dynamics sales, stock and finance workflows.
NetSuite
Connect CitySprint EDI with NetSuite order management, fulfilment and invoicing.
QuickBooks
Support CitySprint invoice and accounting workflows for QuickBooks users.
Why suppliers choose XEDI for CitySprint
Businesses choose XEDI for CitySprint EDI when they need a managed connection focused on keeping customer, parcel and billing references consistent, with the agreed documents, validation rules, integrations and exceptions visible in one workflow.
- CitySprint-specific onboarding for identifiers, document scope, testing and go-live planning.
- Validation for CitySprint orders and invoices before documents are exchanged.
- Agreed EDI format mapping with ERP, accounting, warehouse, API, AS2 and VAN connectivity options.
- Exception alerts and monitoring for failed, delayed or rejected documents.
- A managed workflow that reduces manual re-keying while keeping procurement, operations and finance teams informed.
CitySprint EDI FAQs
What is CitySprint EDI?
CitySprint EDI is the structured exchange of documents between CitySprint and its suppliers. It supports agreed workflows for orders, order responses, delivery information, invoices and related acknowledgements.
Can XEDI connect suppliers to CitySprint EDI?
Yes. XEDI can connect CitySprint EDI flows with supplier systems and automate the agreed Agreed EDI format messages, subject to the account's document scope and testing process.
Which documents does CitySprint EDI support?
Every enriched XEDI partner page covers purchase orders and invoices. The wider CitySprint workflow can include order responses, credit notes, product information and acknowledgements where agreed.
Which EDI standard is used for CitySprint?
The exact CitySprint standard, version, message subset and connection route should be confirmed from the current trading agreement and test pack. XEDI can map the agreed format without assuming a universal specification.
Can CitySprint EDI use AS2?
XEDI can support AS2 where it is the agreed CitySprint connection route, including certificates, encryption, signatures and delivery-status monitoring.
Can CitySprint EDI integrate with my ERP or accounting system?
Yes. XEDI can map CitySprint documents into supported ERP, accounting, warehouse, ecommerce and API workflows, including SAP, Oracle, Sage, Microsoft Dynamics, NetSuite and QuickBooks.
What should a CitySprint supplier prepare before onboarding?
Prepare supplier and product identifiers, delivery locations, tax and invoice details, the agreed message list, connection details and any testing instructions supplied for the account.
How long does CitySprint EDI onboarding take?
Timing depends on the supplier systems, agreed message set, data quality, testing scope and CitySprint onboarding process. Confirming scope early helps prevent avoidable delays.
Can XEDI help reduce CitySprint order and invoice errors?
Yes. XEDI can validate mandatory fields, map references consistently and surface exceptions before documents are exchanged, reducing avoidable corrections in CitySprint order and invoice workflows.
Do CitySprint supplier requirements vary?
They can vary by category, region, fulfilment model and delivery route. The current CitySprint agreement and test instructions should always take priority over a general integration plan.
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