Connect NetSuite to EDI instantly
Join thousands of businesses moving EDI orders, invoices and fulfilment updates between NetSuite and their trading partners on XEDI, no manual re-keying.
No credit card needed ✦ Free EDI mailbox included
Getting started with NetSuite EDI
XEDI connects NetSuite with retailers, wholesalers, logistics providers and other trading partners so EDI orders, acknowledgements, despatch advice and invoices can move between NetSuite and your trading network without manual rekeying.
One managed platform, no custom code
XEDI maps NetSuite to your trading partners and validates every document, so data flows straight into the systems your teams already use.
What a NetSuite EDI integration actually does
A NetSuite EDI integration turns the documents your trading partners send into NetSuite records, and turns NetSuite activity back into the documents those partners expect. An inbound purchase order becomes a Sales Order against the right customer, items and price level. A fulfilment in NetSuite becomes a despatch advice carrying the pack detail the retailer asked for. An invoice raised in NetSuite goes out as an INVOIC referencing the order it came from.
The value is in what stops happening. Nobody re-keys orders from a portal, nobody chases a rejected invoice because a line reference was mistyped, and finance stops reconciling against documents that were never sent.
Where the mapping work really sits
Most of the work in a NetSuite EDI build is identifier mapping rather than transport, and it is work we do rather than work you take on. Retailers identify locations by GLN and products by GTIN; NetSuite identifies them by internal ID, item name and location record. Every document that crosses the boundary needs those two views reconciled, and it has to hold when a partner adds a depot or you renumber an item.
Unit of measure is the other recurring source of rejections. A partner ordering in cases against a NetSuite item stocked in eaches will produce quantities that look plausible and invoice at the wrong value, which is usually found weeks later at reconciliation rather than at the point of failure.
What your team sees day to day
Connection does not depend on the integration being finished. You get an EDI mailbox and a portal that works like an inbox: retailer orders arrive, your team is notified, and they can be worked immediately while NetSuite is being wired in behind them.
From there the documents build on each other. An order becomes a despatch advice carrying the same data rather than re-entered data, amended first if you are shipping more or less than was ordered, with SSCC labels for the pallets. Once delivered, the order becomes the invoice. NetSuite sees the same documents through the integration. Delivery of that invoice is confirmed back in the dashboard, so nobody is guessing whether the retailer received it.
The integration sits over that workflow and automates it: orders land as NetSuite sales orders, despatch advice is raised from fulfilment, and invoices leave from NetSuite rather than being confirmed by hand. Where the portal suits smaller teams and our API suits enterprises wanting finer granularity, the integration is the middle of that: closer, more accurate data moving between NetSuite and your partners without anyone driving it.
Documents you can exchange
- Purchase orders imported into NetSuite sales order workflows
- Order acknowledgements returned to trading partners
- Despatch advice and ASN messages from fulfilment activity
- Invoices exported from NetSuite finance workflows
- Product, price and inventory updates where required
Built for NetSuite teams
Whoever owns NetSuite in your business, XEDI keeps EDI accurate and hands-off.
- NetSuite administrators
- Retail and wholesale suppliers
- Operations and fulfilment teams
- Finance teams managing invoice automation
- Businesses replacing manual order entry
NetSuite EDI document types
The document set varies by trading partner, but a NetSuite supplier programme is usually built from these flows.
| Document | What it carries | Direction |
|---|---|---|
| Purchase orders | Retailer demand, landing as a NetSuite Sales Order against the right customer, items, price and delivery location. | Partner to NetSuite |
| Order acknowledgements | Confirmation of what will actually be supplied, including accepted, amended and rejected lines. | NetSuite to partner |
| Advanced shipping notices | Despatch and pack detail raised from NetSuite fulfilment, down to carton and pallet level where the partner requires it. | NetSuite to partner |
| Invoices | Invoices raised in NetSuite, referenced back to the order and delivery so the partner can match them automatically. | NetSuite to partner |
| Credit notes | Credits and adjustments, carried on the invoice message with a credit document code. | NetSuite to partner |
| Product and price data | Item, pack and price master data published to partners that maintain a catalogue. | NetSuite to partner |
| Inventory reports | Stock on hand by location where a partner plans replenishment against your figures. | NetSuite to partner |
How to connect NetSuite with EDI using XEDI
A NetSuite EDI connection is normally live in weeks rather than months, because the mapping is configured rather than built. The sequence below is what a typical onboarding looks like.
-
01
We scope the NetSuite records, subsidiaries, locations and trading partners in the EDI flow with your team.
-
02
We build the mapping between each partner's documents and your NetSuite items, customers, tax codes and fulfilment rules.
-
03
We configure validation, exception handling and connection routing so partner rules are enforced before anything reaches NetSuite.
-
04
We prove the purchase order, acknowledgement, ASN and invoice flows against what each partner requires, and against how your NetSuite processes actually run.
-
05
You get a connection that behaves as your NetSuite processes already do, and we keep it right as partners change their requirements.
Ready to connect NetSuite?
Talk through documents, mapping, testing and go-live with XEDI.
Everything about NetSuite EDI
Common requirements
- NetSuite account, role and integration access details
- Customer, item, location, tax and currency mappings
- The trading partners you deal with, or plan to
- Rules for partial fulfilment, back orders and substitutions
- How we should reach NetSuite, and who owns that access
What we need from you to build it
A short list, because the half people expect to chase is already ours: we hold what each trading partner requires. These are the things only you can give us.
- NetSuite access
- A role with permission to read and write the record types in scope, usually Sales Order, Item Fulfilment and Invoice, plus the saved searches used to select records.
- Customer and location records
- Each trading partner mapped to a NetSuite customer, and each of their delivery points mapped to a GLN so ship-to references resolve without manual matching.
- Item and pack data
- GTINs at each packaging level, the unit of measure a partner orders in, and the conversion to how the item is stocked in NetSuite.
- Which partners you trade with
- The retailers, wholesalers and logistics providers in scope, now and next. We already hold what each of them requires, so there is no specification for you to chase.
- Tax and invoice rules
- VAT treatment, invoice numbering and any partner-specific tolerance for price or quantity variance.
Why suppliers choose XEDI for NetSuite
- The retailers you supply are very likely connected already, so the first one can be trading while the NetSuite mapping is still being built.
- A new trading partner never becomes a development project on your side. We build it against the partner's requirements, prove it, and hand it over verified.
- Documents are validated against the partner's rules before they are sent, so rejections surface while the order is still in front of someone.
- Every message is traceable end to end, which is what finance needs when an invoice is disputed weeks later.
- One connection covers the partners you trade with now and every one you take on later, each onboarded by us rather than added to somebody's backlog.
- If a partner raises a problem, they raise it with us. We are notified on your behalf and put it right, rather than it reaching you as a query about an order you thought had shipped.
Can XEDI integrate EDI orders directly with NetSuite?
Yes. XEDI can map trading partner EDI purchase orders into NetSuite workflows and return acknowledgements, ASN messages and invoices as required.
Does NetSuite EDI need a separate trading partner setup?
Each trading partner normally has its own document rules, identifiers and validation requirements. XEDI handles those partner-specific rules while connecting the output to NetSuite.
Can XEDI support NetSuite invoice automation?
Yes. XEDI can create outbound invoice flows from NetSuite data and validate them against the trading partner requirements before transmission.
Plan your NetSuite EDI setup
Everything you need to scope, map and go live with NetSuite, in one place.