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EDI TRADING PARTNER CONNECTION

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FEATURES

Getting started with Tesco EDI

Tesco EDI helps suppliers exchange orders, acknowledgements, despatch advice, invoices and operational updates with Tesco without manual re-keying. XEDI connects Tesco trading flows with the supplier's ERP, accounting or warehouse systems so procurement, operations and finance teams can keep Tesco orders, Tesco ASN data and Tesco invoices moving through one managed platform.

Overview

Tesco EDI Overview

Tesco EDI is the structured electronic exchange of trading documents between Tesco and approved suppliers. A Tesco supplier normally uses EDI to receive purchase orders, confirm what will be supplied, send despatch or ASN information, raise invoices and handle operational acknowledgements or exceptions.

For procurement teams, operations managers and finance users, the value is consistency. Tesco orders can be validated before they enter fulfilment, Tesco compliance rules can be checked before documents are sent, and Tesco integration data can be passed into the systems that teams already use.

Common Tesco EDI documents

ORDERS - Tesco purchase orders
ORDRSP - order responses and acknowledgements
DESADV - despatch advice and Tesco ASN messages
INVOIC - Tesco invoices
DELFOR - delivery forecasts where required
RECADV - receiving advice where required
SLSRPT - sales report data where required
APERAK - application acknowledgements and error messages

Typical users

Tesco suppliers and approved vendors
Food and grocery suppliers
Consumer goods brands
Wholesale distributors
Procurement and order processing teams
Warehouse and fulfilment teams
Finance and accounts receivable teams

Message map

Tesco EDI Message Types

Tesco supplier requirements may vary by product category, trading model and connection route, but the following Tesco EDI message types are commonly reviewed during onboarding and integration planning.

Message Type	Purpose	Direction
ORDERS	Purchase order containing item, quantity, price, delivery location and requested delivery details.	Tesco to supplier
ORDRSP	Order response used to accept, reject or amend Tesco order lines before fulfilment.	Supplier to Tesco
DESADV	Despatch advice or Tesco ASN with shipment, pack, carton, pallet and delivery information.	Supplier to Tesco
INVOIC	Invoice message for goods or services supplied, linked back to order and delivery references.	Supplier to Tesco
DELFOR	Delivery forecast used to communicate planned demand, delivery schedules or future supply expectations.	Tesco to supplier
RECADV	Receiving advice confirming received goods, quantities and exceptions after delivery.	Tesco to supplier
SLSRPT	Sales report data used for sell-through visibility, replenishment analysis or agreed reporting workflows.	Tesco to supplier
APERAK	Application acknowledgement or error message used to flag processing issues with an EDI document.	Either direction

Onboarding

Tesco Supplier Onboarding Process

A Tesco onboarding project should confirm the supplier relationship, the required Tesco EDI message set and the technical connection route before testing begins. XEDI helps suppliers plan each stage so Tesco compliance, integration mapping and go-live monitoring are handled in a controlled way.

Confirm the Tesco supplier account, buyer contacts, supplier identifiers, delivery locations and required Tesco supplier requirements.
Agree the Tesco EDI message types needed for the trading flow, including orders, order responses, DESADV or Tesco ASN messages, invoices and acknowledgements where required.
Map Tesco document fields to the supplier's ERP, accounting, warehouse or order management system.
Configure the Tesco integration route in XEDI, including validation rules, message routing, user alerts and exception handling.
Run testing and certification checks for Tesco orders, order responses, despatch advice, invoices and any agreed forecast, receipt or acknowledgement messages.
Move into live trading with first-cycle monitoring so procurement, operations and finance teams can resolve exceptions quickly.

Requirements

Tesco EDI Requirements

Tesco EDI requirements should be confirmed for the supplier's current trading setup. XEDI supports the standards, transport options and testing workflows suppliers commonly need when connecting to Tesco.

TRADACOMS

Some UK retail supplier workflows still involve TRADACOMS document formats. XEDI can support TRADACOMS mapping where the Tesco supplier setup requires it.

EANCOM

EANCOM is a GS1 subset of EDIFACT used in many retail EDI environments. XEDI can map EANCOM-style Tesco EDI documents for orders, invoices, despatch advice and related flows.

AS2

AS2 provides secure direct EDI transport using certificates, signatures, encryption and MDNs. XEDI can support AS2 connectivity when it is part of the agreed Tesco integration route.

VAN connectivity

Some supplier connections use a VAN or mailbox network to exchange documents. XEDI can route Tesco EDI through managed connectivity where a VAN path is required.

Testing and certification

Before go-live, suppliers should test the required Tesco message flows, validate mandatory fields and confirm that documents are accepted by the agreed trading route.

Common requirements

Tesco supplier account and trading partner identifiers
Delivery location, depot and ship-to references
Product identifiers such as GTINs, SKUs, pack sizes and item descriptions
VAT, invoice, remittance and payment details
Agreed Tesco EDI standard, transport route and message schedule
Testing evidence for required Tesco orders, despatch advice and invoice flows

Compliance notes

Tesco trading rules may vary by supplier category, region and fulfilment model.
Suppliers should confirm current Tesco EDI requirements before testing.
XEDI can apply validation checks before documents are sent to reduce rejected messages.
Tesco compliance planning should include product identifiers, delivery references, invoice rules and exception handling.

ERP integration

Tesco ERP Integration

Tesco ERP integration connects the EDI layer with the systems suppliers already use to process orders, allocate stock, ship goods and raise invoices. XEDI can map Tesco EDI data into ERP, accounting, ecommerce, warehouse and API workflows depending on the supplier's setup.

SAP

Map Tesco orders, ASN data and invoices into SAP or SAP HANA workflows.

Oracle

Connect Tesco EDI with Oracle Fusion order, fulfilment and finance processes.

Sage

Automate Tesco order and invoice handling for Sage users.

Microsoft Dynamics

Route Tesco EDI messages into Microsoft Dynamics sales, stock and finance workflows.

NetSuite

Connect Tesco EDI with NetSuite order management, fulfilment and invoicing.

QuickBooks

Support Tesco invoice and accounting workflows for QuickBooks users.

Why XEDI

Why Suppliers Choose XEDI for Tesco

Suppliers choose XEDI for Tesco EDI when they want a managed platform that combines trading partner knowledge, document validation, integration options and operational visibility without forcing teams to run EDI manually.

Tesco-specific onboarding support for supplier identifiers, message types, testing and go-live planning.
Validation for Tesco orders, Tesco ASN data, invoices and acknowledgements before documents are exchanged.
Managed Tesco integration with ERP, accounting, warehouse, API, AS2 and VAN connectivity options.
Exception alerts and monitoring so operations and finance teams can see failed, delayed or rejected documents.
A supplier-focused workflow that helps teams reduce manual re-keying while preserving visibility across the order-to-cash process.

Supplier FAQ

Tesco EDI FAQs

What is Tesco EDI?

Tesco EDI is the electronic exchange of structured trading documents between Tesco and its suppliers. It is used for workflows such as Tesco orders, order responses, despatch advice, invoices, receipts, sales reports and acknowledgements where required.

Can XEDI connect suppliers to Tesco EDI?

Yes. XEDI supports Tesco supplier EDI workflows and can help automate common document flows such as ORDERS, ORDRSP, DESADV, INVOIC and APERAK, with additional messages supported where the supplier setup requires them.

Which Tesco EDI message types can XEDI support?

XEDI can support Tesco EDI message types including ORDERS, ORDRSP, DESADV, INVOIC, DELFOR, RECADV, SLSRPT and APERAK, subject to the supplier's agreed Tesco requirements and testing scope.

Does Tesco EDI use TRADACOMS or EANCOM?

Tesco supplier requirements can vary by trading setup. XEDI can support TRADACOMS and EANCOM mapping where those standards are part of the agreed Tesco EDI workflow.

Can Tesco EDI use AS2?

Yes, AS2 can be supported where it is the agreed connection route. XEDI can help with secure AS2 transport, certificates, encryption, signatures and MDN tracking.

Can XEDI support VAN connectivity for Tesco suppliers?

Yes. XEDI can route Tesco EDI through managed VAN or mailbox connectivity where that is required by the supplier's trading setup.

What is a Tesco ASN?

A Tesco ASN is usually handled through the DESADV message. It provides despatch and delivery information such as shipment contents, quantities, pack or carton details and expected delivery references before goods arrive.

Can Tesco EDI integrate with my ERP or accounting system?

Yes. XEDI can map Tesco EDI documents into supported ERP and accounting systems including SAP, Oracle, Sage, Microsoft Dynamics, NetSuite and QuickBooks, as well as warehouse, API or file-based workflows.

What should a Tesco supplier prepare before onboarding?

A Tesco supplier should prepare supplier identifiers, delivery locations, product identifiers, VAT and invoice details, the agreed message list, connection details and any testing or certification instructions supplied for the account.

How long does Tesco EDI onboarding take?

Timelines depend on the supplier's systems, required message types, testing scope and Tesco onboarding process. XEDI helps reduce delays by confirming requirements early, mapping data carefully and monitoring test messages before go-live.

Can XEDI help reduce Tesco invoice and order errors?

Yes. XEDI can validate mandatory fields, map data consistently and surface exceptions before documents are exchanged, helping suppliers reduce avoidable errors in Tesco orders, Tesco invoices and despatch workflows.

Do Tesco supplier requirements vary by category?

They can. Tesco supplier requirements may vary by product category, fulfilment model, trading region and the documents agreed for that supplier account, so requirements should be confirmed before testing begins.

Next steps

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