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Overview

Getting started with Hermes Europe EDI

Hermes Europe EDI helps businesses exchange purchase orders and invoices across European parcel and final-mile delivery. XEDI links the agreed document flow with internal systems, giving operations teams a clearer view of document exceptions.

Purchase orders Order acknowledgements and responses Invoices Credit notes or adjustments where required Product, catalogue or stock data where required

Explore XEDI for Hermes Europe

Documents you can exchange

  • Purchase orders
  • Order acknowledgements and responses
  • Invoices
  • Credit notes or adjustments where required
  • Product, catalogue or stock data where required
Who it's for

Built for Hermes Europe suppliers

Whether you send a handful of orders a week or thousands a day, XEDI keeps your Hermes Europe trading accurate and hands-off.

  • Carriers and 3PL providers
  • Transport-planning teams
  • Warehouse and depot teams
  • Customer-service teams
  • Billing and finance teams
In practice

Hermes Europe EDI overview

Hermes Europe EDI is the structured exchange of commercial documents between Hermes Europe and businesses working in European parcel and final-mile delivery. The agreed document set starts with orders and invoices, with the operational emphasis on giving operations teams a clearer view of document exceptions.

A practical Hermes Europe integration should keep account, service and invoice data aligned. XEDI maps the agreed Agreed EDI format messages into ERP, warehouse, accounting or API workflows, while validation and alerts help teams deal with exceptions before they affect delivery or payment.

Every document validated before it moves

XEDI checks each Hermes Europe order, despatch advice and invoice against the required format, so errors are caught before they reach your systems.

Onboarding

Hermes Europe supplier onboarding process

For Hermes Europe, onboarding starts with account identifiers, service references and invoice matching. XEDI then maps, tests and monitors the agreed workflow so teams can move from first order to stable live trading with clear ownership of exceptions.

  1. 01

    Confirm the Hermes Europe supplier account, buyer contacts, delivery locations, identifiers and current document requirements.

  2. 02

    Agree the Hermes Europe order, response and invoice scope for the trading relationship.

  3. 03

    Map Hermes Europe message data to the supplier's ERP, warehouse, order-management and accounting systems.

  4. 04

    Configure Agreed EDI format validation, connection routing, exception alerts and user responsibilities in XEDI.

  5. 05

    Complete the agreed Hermes Europe test transactions, checking mandatory references, product data, delivery details and invoice matching.

  6. 06

    Monitor initial live transactions and resolve rejected, delayed or mismatched documents with the operational and finance teams.

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Detail

Everything about Hermes Europe EDI

Hermes Europe EDI message types

Hermes Europe document requirements depend on the commercial relationship and fulfilment route. The following business documents are reviewed when planning the order-to-invoice workflow.

Message Purpose Direction
Purchase order Purchase order with item, quantity, price, delivery location and requested delivery details. Hermes Europe to supplier
Order acknowledgement Order acknowledgement or response used to confirm, reject or amend order lines before fulfilment. Supplier to Hermes Europe
Invoice Invoice linked to the order, delivery and supplier references agreed with Hermes Europe. Supplier to Hermes Europe
Application acknowledgement Application or functional acknowledgement used to confirm receipt or identify processing errors where supported. Either direction
Hermes Europe EDI requirements

For Hermes Europe, requirements planning should confirm account identifiers, service references and invoice matching and ensure the integration can keep account, service and invoice data aligned. Planning should also account for the transport and validation controls used for European parcel and final-mile delivery.

Agreed EDI format

Map the agreed Hermes Europe order, response and invoice messages in the Agreed EDI format format used by the trading setup.

AS2 or managed connectivity

Use AS2, SFTP, a VAN or the connection method agreed with Hermes Europe, with secure routing and delivery-status monitoring.

Product and location references

Validate agreed product identifiers, pack data, ship-to or depot locations and supplier references before a document is sent.

Testing and go-live

Test the agreed Hermes Europe message set, resolve validation feedback and retain evidence that the connection is ready for live trading.

Common requirements & compliance

Common requirements

  • Hermes Europe supplier account, trading partner and buyer identifiers
  • Product identifiers, SKUs, GTINs, pack sizes and agreed item descriptions
  • Delivery, depot, warehouse or ship-to references
  • Invoice, tax, payment and remittance references
  • Agreed Agreed EDI format message set and connection method
  • Test evidence for the agreed order and invoice flows

Compliance notes

  • Hermes Europe document requirements can vary by category, region, delivery route and fulfilment model.
  • Supplier, product, location and invoice references must match the trading agreement and test data.
  • Use pre-send validation and exception monitoring to reduce rejected Hermes Europe orders and invoices.
Hermes Europe ERP integration
Why suppliers choose XEDI for Hermes Europe

Businesses choose XEDI for Hermes Europe EDI when they need a managed connection focused on giving operations teams a clearer view of document exceptions, with the agreed documents, validation rules, integrations and exceptions visible in one workflow.

  • Hermes Europe-specific onboarding for identifiers, document scope, testing and go-live planning.
  • Validation for Hermes Europe orders and invoices before documents are exchanged.
  • Agreed EDI format mapping with ERP, accounting, warehouse, API, AS2 and VAN connectivity options.
  • Exception alerts and monitoring for failed, delayed or rejected documents.
  • A managed workflow that reduces manual re-keying while keeping procurement, operations and finance teams informed.
Supplier FAQ

Hermes Europe EDI FAQs

What is Hermes Europe EDI?

Hermes Europe EDI is the structured exchange of documents between Hermes Europe and its suppliers. It supports agreed workflows for orders, order responses, delivery information, invoices and related acknowledgements.

Can XEDI connect suppliers to Hermes Europe EDI?

Yes. XEDI can connect Hermes Europe EDI flows with supplier systems and automate the agreed Agreed EDI format messages, subject to the account's document scope and testing process.

Which documents does Hermes Europe EDI support?

Every enriched XEDI partner page covers purchase orders and invoices. The wider Hermes Europe workflow can include order responses, credit notes, product information and acknowledgements where agreed.

Which EDI standard is used for Hermes Europe?

The exact Hermes Europe standard, version, message subset and connection route should be confirmed from the current trading agreement and test pack. XEDI can map the agreed format without assuming a universal specification.

Can Hermes Europe EDI use AS2?

XEDI can support AS2 where it is the agreed Hermes Europe connection route, including certificates, encryption, signatures and delivery-status monitoring.

Can Hermes Europe EDI integrate with my ERP or accounting system?

Yes. XEDI can map Hermes Europe documents into supported ERP, accounting, warehouse, ecommerce and API workflows, including SAP, Oracle, Sage, Microsoft Dynamics, NetSuite and QuickBooks.

What should a Hermes Europe supplier prepare before onboarding?

Prepare supplier and product identifiers, delivery locations, tax and invoice details, the agreed message list, connection details and any testing instructions supplied for the account.

How long does Hermes Europe EDI onboarding take?

Timing depends on the supplier systems, agreed message set, data quality, testing scope and Hermes Europe onboarding process. Confirming scope early helps prevent avoidable delays.

Can XEDI help reduce Hermes Europe order and invoice errors?

Yes. XEDI can validate mandatory fields, map references consistently and surface exceptions before documents are exchanged, reducing avoidable corrections in Hermes Europe order and invoice workflows.

Do Hermes Europe supplier requirements vary?

They can vary by category, region, fulfilment model and delivery route. The current Hermes Europe agreement and test instructions should always take priority over a general integration plan.

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Next steps

Plan your Hermes Europe EDI setup

Everything you need to scope, map and go live with Hermes Europe, in one place.