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See how XEDI connects suppliers to Vicar

XEDI helps Vicar teams manage the order, fulfilment and invoice information used in retail, wholesale or marketplace supply. The connection reduces manual re-keying while keeping document status and exceptions visible to the people responsible for delivery and payment.

Overview

Getting started with Vicar EDI

Purchase orders Order acknowledgements and responses Invoices Credit notes or adjustments where required Product, catalogue or stock data where required

Documents you can exchange

Purchase orders
Order acknowledgements and responses
Invoices
Credit notes or adjustments where required
Product, catalogue or stock data where required

Who it's for

Built for Vicar suppliers

Whether you send a handful of orders a week or thousands a day, XEDI keeps your Vicar trading accurate and hands-off.

Suppliers and manufacturers
Commercial and order-processing teams
Warehouse and fulfilment teams
Customer-service teams
Finance and accounts receivable teams

In practice

Vicar EDI overview

Vicar EDI is the structured exchange of commercial documents between Vicar and businesses working in retail, wholesale or marketplace supply. The agreed document set starts with orders and invoices, with the operational emphasis on keeping order and invoice records aligned across operational teams.

A practical Vicar integration should connect orders and invoices with the systems responsible for processing them. XEDI maps the agreed Agreed EDI format messages into ERP, warehouse, accounting or API workflows, while validation and alerts help teams deal with exceptions before they affect delivery or payment.

Every document validated before it moves

XEDI checks each Vicar order, despatch advice and invoice against the required format, so errors are caught before they reach your systems.

Onboarding

Vicar supplier onboarding process

For Vicar, onboarding starts with the account identifiers, document scope and connection route used by the relationship. XEDI then maps, tests and monitors the agreed workflow so teams can move from first order to stable live trading with clear ownership of exceptions.

01
Confirm the Vicar supplier account, buyer contacts, delivery locations, identifiers and current document requirements.
02
Agree the Vicar order, response and invoice scope for the trading relationship.
03
Map Vicar message data to the supplier's ERP, warehouse, order-management and accounting systems.
04
Configure Agreed EDI format validation, connection routing, exception alerts and user responsibilities in XEDI.
05
Complete the agreed Vicar test transactions, checking mandatory references, product data, delivery details and invoice matching.
06
Monitor initial live transactions and resolve rejected, delayed or mismatched documents with the operational and finance teams.

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Detail

Everything about Vicar EDI

Vicar EDI message types

Vicar document requirements depend on the commercial relationship and fulfilment route. The following business documents are reviewed when planning the order-to-invoice workflow.

Message	Purpose	Direction
Purchase order	Purchase order with item, quantity, price, delivery location and requested delivery details.	Vicar to supplier
Order acknowledgement	Order acknowledgement or response used to confirm, reject or amend order lines before fulfilment.	Supplier to Vicar
Invoice	Invoice linked to the order, delivery and supplier references agreed with Vicar.	Supplier to Vicar
Application acknowledgement	Application or functional acknowledgement used to confirm receipt or identify processing errors where supported.	Either direction

Vicar EDI requirements

Requirements planning should confirm the account identifiers, document scope and connection route used by Vicar. Planning should also account for the transport and validation controls used for retail, wholesale or marketplace supply.

Agreed EDI format

Map the agreed Vicar order, response and invoice messages in the Agreed EDI format format used by the trading setup.

AS2 or managed connectivity

Use AS2, SFTP, a VAN or the connection method agreed with Vicar, with secure routing and delivery-status monitoring.

Product and location references

Validate agreed product identifiers, pack data, ship-to or depot locations and supplier references before a document is sent.

Testing and go-live

Test the agreed Vicar message set, resolve validation feedback and retain evidence that the connection is ready for live trading.

Common requirements & compliance

Common requirements

Vicar supplier account, trading partner and buyer identifiers
Product identifiers, SKUs, GTINs, pack sizes and agreed item descriptions
Delivery, depot, warehouse or ship-to references
Invoice, tax, payment and remittance references
Agreed Agreed EDI format message set and connection method
Test evidence for the agreed order and invoice flows

Compliance notes

Vicar document requirements can vary by category, region, delivery route and fulfilment model.
Supplier, product, location and invoice references must match the trading agreement and test data.
Use pre-send validation and exception monitoring to reduce rejected Vicar orders and invoices.

Vicar ERP integration

Vicar EDI integration connects supplier document flows with the systems teams use to process orders, allocate stock, ship goods and create invoices. XEDI can map the agreed Vicar data into ERP, accounting, warehouse, ecommerce and API workflows.

SAP

Map Vicar orders, shipment data and invoices into SAP workflows.

Oracle

Connect Vicar EDI with Oracle Fusion order, fulfilment and finance processes.

Sage

Automate Vicar order and invoice handling for Sage users.

Microsoft Dynamics

Route Vicar EDI messages into Microsoft Dynamics sales, stock and finance workflows.

NetSuite

Connect Vicar EDI with NetSuite order management, fulfilment and invoicing.

QuickBooks

Support Vicar invoice and accounting workflows for QuickBooks users.

Why suppliers choose XEDI for Vicar

Businesses choose XEDI for Vicar EDI when they need a managed connection focused on keeping order and invoice records aligned across operational teams, with the agreed documents, validation rules, integrations and exceptions visible in one workflow.

Vicar-specific onboarding for identifiers, document scope, testing and go-live planning.
Validation for Vicar orders and invoices before documents are exchanged.
Agreed EDI format mapping with ERP, accounting, warehouse, API, AS2 and VAN connectivity options.
Exception alerts and monitoring for failed, delayed or rejected documents.
A managed workflow that reduces manual re-keying while keeping procurement, operations and finance teams informed.

Supplier FAQ

Vicar EDI FAQs

What is Vicar EDI?

Vicar EDI is the structured exchange of documents between Vicar and its suppliers. It supports agreed workflows for orders, order responses, delivery information, invoices and related acknowledgements.

Can XEDI connect suppliers to Vicar EDI?

Yes. XEDI can connect Vicar EDI flows with supplier systems and automate the agreed Agreed EDI format messages, subject to the account's document scope and testing process.

Which documents does Vicar EDI support?

Every enriched XEDI partner page covers purchase orders and invoices. The wider Vicar workflow can include order responses, credit notes, product information and acknowledgements where agreed.

Which EDI standard is used for Vicar?

The exact Vicar standard, version, message subset and connection route should be confirmed from the current trading agreement and test pack. XEDI can map the agreed format without assuming a universal specification.

Can Vicar EDI use AS2?

XEDI can support AS2 where it is the agreed Vicar connection route, including certificates, encryption, signatures and delivery-status monitoring.

Can Vicar EDI integrate with my ERP or accounting system?

Yes. XEDI can map Vicar documents into supported ERP, accounting, warehouse, ecommerce and API workflows, including SAP, Oracle, Sage, Microsoft Dynamics, NetSuite and QuickBooks.

What should a Vicar supplier prepare before onboarding?

Prepare supplier and product identifiers, delivery locations, tax and invoice details, the agreed message list, connection details and any testing instructions supplied for the account.

How long does Vicar EDI onboarding take?

Timing depends on the supplier systems, agreed message set, data quality, testing scope and Vicar onboarding process. Confirming scope early helps prevent avoidable delays.

Can XEDI help reduce Vicar order and invoice errors?

Yes. XEDI can validate mandatory fields, map references consistently and surface exceptions before documents are exchanged, reducing avoidable corrections in Vicar order and invoice workflows.

Do Vicar supplier requirements vary?

They can vary by category, region, fulfilment model and delivery route. The current Vicar agreement and test instructions should always take priority over a general integration plan.

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