EDI Trading Partner

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Overview

Getting started with The Shadestore EDI

XEDI helps The Shadestore teams manage the order, fulfilment and invoice information used in retail, wholesale or marketplace supply. The connection reduces manual re-keying while keeping document status and exceptions visible to the people responsible for delivery and payment.

Purchase orders Order acknowledgements and responses Invoices Credit notes or adjustments where required Product, catalogue or stock data where required

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Documents you can exchange

  • Purchase orders
  • Order acknowledgements and responses
  • Invoices
  • Credit notes or adjustments where required
  • Product, catalogue or stock data where required
Who it's for

Built for The Shadestore suppliers

Whether you send a handful of orders a week or thousands a day, XEDI keeps your The Shadestore trading accurate and hands-off.

  • Suppliers and manufacturers
  • Commercial and order-processing teams
  • Warehouse and fulfilment teams
  • Customer-service teams
  • Finance and accounts receivable teams
In practice

The Shadestore EDI overview

The Shadestore EDI is the structured exchange of commercial documents between The Shadestore and businesses working in retail, wholesale or marketplace supply. The agreed document set starts with orders and invoices, with the operational emphasis on keeping order and invoice records aligned across operational teams.

A practical The Shadestore integration should connect orders and invoices with the systems responsible for processing them. XEDI maps the agreed Agreed EDI format messages into ERP, warehouse, accounting or API workflows, while validation and alerts help teams deal with exceptions before they affect delivery or payment.

Every document validated before it moves

XEDI checks each The Shadestore order, despatch advice and invoice against the required format, so errors are caught before they reach your systems.

Onboarding

The Shadestore supplier onboarding process

For The Shadestore, onboarding starts with the account identifiers, document scope and connection route used by the relationship. XEDI then maps, tests and monitors the agreed workflow so teams can move from first order to stable live trading with clear ownership of exceptions.

  1. 01

    Confirm the The Shadestore supplier account, buyer contacts, delivery locations, identifiers and current document requirements.

  2. 02

    Agree the The Shadestore order, response and invoice scope for the trading relationship.

  3. 03

    Map The Shadestore message data to the supplier's ERP, warehouse, order-management and accounting systems.

  4. 04

    Configure Agreed EDI format validation, connection routing, exception alerts and user responsibilities in XEDI.

  5. 05

    Complete the agreed The Shadestore test transactions, checking mandatory references, product data, delivery details and invoice matching.

  6. 06

    Monitor initial live transactions and resolve rejected, delayed or mismatched documents with the operational and finance teams.

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Detail

Everything about The Shadestore EDI

The Shadestore EDI message types

The Shadestore document requirements depend on the commercial relationship and fulfilment route. The following business documents are reviewed when planning the order-to-invoice workflow.

Message Purpose Direction
Purchase order Purchase order with item, quantity, price, delivery location and requested delivery details. The Shadestore to supplier
Order acknowledgement Order acknowledgement or response used to confirm, reject or amend order lines before fulfilment. Supplier to The Shadestore
Invoice Invoice linked to the order, delivery and supplier references agreed with The Shadestore. Supplier to The Shadestore
Application acknowledgement Application or functional acknowledgement used to confirm receipt or identify processing errors where supported. Either direction
The Shadestore EDI requirements

Requirements planning should confirm the account identifiers, document scope and connection route used by The Shadestore. Planning should also account for the transport and validation controls used for retail, wholesale or marketplace supply.

Agreed EDI format

Map the agreed The Shadestore order, response and invoice messages in the Agreed EDI format format used by the trading setup.

AS2 or managed connectivity

Use AS2, SFTP, a VAN or the connection method agreed with The Shadestore, with secure routing and delivery-status monitoring.

Product and location references

Validate agreed product identifiers, pack data, ship-to or depot locations and supplier references before a document is sent.

Testing and go-live

Test the agreed The Shadestore message set, resolve validation feedback and retain evidence that the connection is ready for live trading.

Common requirements & compliance

Common requirements

  • The Shadestore supplier account, trading partner and buyer identifiers
  • Product identifiers, SKUs, GTINs, pack sizes and agreed item descriptions
  • Delivery, depot, warehouse or ship-to references
  • Invoice, tax, payment and remittance references
  • Agreed Agreed EDI format message set and connection method
  • Test evidence for the agreed order and invoice flows

Compliance notes

  • The Shadestore document requirements can vary by category, region, delivery route and fulfilment model.
  • Supplier, product, location and invoice references must match the trading agreement and test data.
  • Use pre-send validation and exception monitoring to reduce rejected The Shadestore orders and invoices.
The Shadestore ERP integration
Why suppliers choose XEDI for The Shadestore

Businesses choose XEDI for The Shadestore EDI when they need a managed connection focused on keeping order and invoice records aligned across operational teams, with the agreed documents, validation rules, integrations and exceptions visible in one workflow.

  • The Shadestore-specific onboarding for identifiers, document scope, testing and go-live planning.
  • Validation for The Shadestore orders and invoices before documents are exchanged.
  • Agreed EDI format mapping with ERP, accounting, warehouse, API, AS2 and VAN connectivity options.
  • Exception alerts and monitoring for failed, delayed or rejected documents.
  • A managed workflow that reduces manual re-keying while keeping procurement, operations and finance teams informed.
Supplier FAQ

The Shadestore EDI FAQs

What is The Shadestore EDI?

The Shadestore EDI is the structured exchange of documents between The Shadestore and its suppliers. It supports agreed workflows for orders, order responses, delivery information, invoices and related acknowledgements.

Can XEDI connect suppliers to The Shadestore EDI?

Yes. XEDI can connect The Shadestore EDI flows with supplier systems and automate the agreed Agreed EDI format messages, subject to the account's document scope and testing process.

Which documents does The Shadestore EDI support?

Every enriched XEDI partner page covers purchase orders and invoices. The wider The Shadestore workflow can include order responses, credit notes, product information and acknowledgements where agreed.

Which EDI standard is used for The Shadestore?

The exact The Shadestore standard, version, message subset and connection route should be confirmed from the current trading agreement and test pack. XEDI can map the agreed format without assuming a universal specification.

Can The Shadestore EDI use AS2?

XEDI can support AS2 where it is the agreed The Shadestore connection route, including certificates, encryption, signatures and delivery-status monitoring.

Can The Shadestore EDI integrate with my ERP or accounting system?

Yes. XEDI can map The Shadestore documents into supported ERP, accounting, warehouse, ecommerce and API workflows, including SAP, Oracle, Sage, Microsoft Dynamics, NetSuite and QuickBooks.

What should a The Shadestore supplier prepare before onboarding?

Prepare supplier and product identifiers, delivery locations, tax and invoice details, the agreed message list, connection details and any testing instructions supplied for the account.

How long does The Shadestore EDI onboarding take?

Timing depends on the supplier systems, agreed message set, data quality, testing scope and The Shadestore onboarding process. Confirming scope early helps prevent avoidable delays.

Can XEDI help reduce The Shadestore order and invoice errors?

Yes. XEDI can validate mandatory fields, map references consistently and surface exceptions before documents are exchanged, reducing avoidable corrections in The Shadestore order and invoice workflows.

Do The Shadestore supplier requirements vary?

They can vary by category, region, fulfilment model and delivery route. The current The Shadestore agreement and test instructions should always take priority over a general integration plan.

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Next steps

Plan your The Shadestore EDI setup

Everything you need to scope, map and go live with The Shadestore, in one place.