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EDI Trading Partner

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Join thousands of customers that connect to 123 Stores with XEDI.

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See how XEDI connects suppliers to 123 Stores

XEDI helps 123 Stores teams manage the order, fulfilment and invoice information used in retail, wholesale or marketplace supply. The connection reduces manual re-keying while keeping document status and exceptions visible to the people responsible for delivery and payment.

Overview

Getting started with 123 Stores EDI

Purchase orders Order acknowledgements and responses Invoices Credit notes or adjustments where required Product, catalogue or stock data where required

Documents you can exchange

Purchase orders
Order acknowledgements and responses
Invoices
Credit notes or adjustments where required
Product, catalogue or stock data where required

Who it's for

Built for 123 Stores suppliers

Whether you send a handful of orders a week or thousands a day, XEDI keeps your 123 Stores trading accurate and hands-off.

Suppliers and manufacturers
Commercial and order-processing teams
Warehouse and fulfilment teams
Customer-service teams
Finance and accounts receivable teams

In practice

123 Stores EDI overview

123 Stores EDI is the structured exchange of commercial documents between 123 Stores and businesses working in retail, wholesale or marketplace supply. The agreed document set starts with orders and invoices, with the operational emphasis on keeping order and invoice records aligned across operational teams.

A practical 123 Stores integration should connect orders and invoices with the systems responsible for processing them. XEDI maps the agreed Agreed EDI format messages into ERP, warehouse, accounting or API workflows, while validation and alerts help teams deal with exceptions before they affect delivery or payment.

Every document validated before it moves

XEDI checks each 123 Stores order, despatch advice and invoice against the required format, so errors are caught before they reach your systems.

Onboarding

123 Stores supplier onboarding process

For 123 Stores, onboarding starts with the account identifiers, document scope and connection route used by the relationship. XEDI then maps, tests and monitors the agreed workflow so teams can move from first order to stable live trading with clear ownership of exceptions.

01
Confirm the 123 Stores supplier account, buyer contacts, delivery locations, identifiers and current document requirements.
02
Agree the 123 Stores order, response and invoice scope for the trading relationship.
03
Map 123 Stores message data to the supplier's ERP, warehouse, order-management and accounting systems.
04
Configure Agreed EDI format validation, connection routing, exception alerts and user responsibilities in XEDI.
05
Complete the agreed 123 Stores test transactions, checking mandatory references, product data, delivery details and invoice matching.
06
Monitor initial live transactions and resolve rejected, delayed or mismatched documents with the operational and finance teams.

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Detail

Everything about 123 Stores EDI

123 Stores EDI message types

123 Stores document requirements depend on the commercial relationship and fulfilment route. The following business documents are reviewed when planning the order-to-invoice workflow.

Message	Purpose	Direction
Purchase order	Purchase order with item, quantity, price, delivery location and requested delivery details.	123 Stores to supplier
Order acknowledgement	Order acknowledgement or response used to confirm, reject or amend order lines before fulfilment.	Supplier to 123 Stores
Invoice	Invoice linked to the order, delivery and supplier references agreed with 123 Stores.	Supplier to 123 Stores
Application acknowledgement	Application or functional acknowledgement used to confirm receipt or identify processing errors where supported.	Either direction

123 Stores EDI requirements

Requirements planning should confirm the account identifiers, document scope and connection route used by 123 Stores. Planning should also account for the transport and validation controls used for retail, wholesale or marketplace supply.

Agreed EDI format

Map the agreed 123 Stores order, response and invoice messages in the Agreed EDI format format used by the trading setup.

AS2 or managed connectivity

Use AS2, SFTP, a VAN or the connection method agreed with 123 Stores, with secure routing and delivery-status monitoring.

Product and location references

Validate agreed product identifiers, pack data, ship-to or depot locations and supplier references before a document is sent.

Testing and go-live

Test the agreed 123 Stores message set, resolve validation feedback and retain evidence that the connection is ready for live trading.

Common requirements & compliance

Common requirements

123 Stores supplier account, trading partner and buyer identifiers
Product identifiers, SKUs, GTINs, pack sizes and agreed item descriptions
Delivery, depot, warehouse or ship-to references
Invoice, tax, payment and remittance references
Agreed Agreed EDI format message set and connection method
Test evidence for the agreed order and invoice flows

Compliance notes

123 Stores document requirements can vary by category, region, delivery route and fulfilment model.
Supplier, product, location and invoice references must match the trading agreement and test data.
Use pre-send validation and exception monitoring to reduce rejected 123 Stores orders and invoices.

123 Stores ERP integration

123 Stores EDI integration connects supplier document flows with the systems teams use to process orders, allocate stock, ship goods and create invoices. XEDI can map the agreed 123 Stores data into ERP, accounting, warehouse, ecommerce and API workflows.

SAP

Map 123 Stores orders, shipment data and invoices into SAP workflows.

Oracle

Connect 123 Stores EDI with Oracle Fusion order, fulfilment and finance processes.

Sage

Automate 123 Stores order and invoice handling for Sage users.

Microsoft Dynamics

Route 123 Stores EDI messages into Microsoft Dynamics sales, stock and finance workflows.

NetSuite

Connect 123 Stores EDI with NetSuite order management, fulfilment and invoicing.

QuickBooks

Support 123 Stores invoice and accounting workflows for QuickBooks users.

Why suppliers choose XEDI for 123 Stores

Businesses choose XEDI for 123 Stores EDI when they need a managed connection focused on keeping order and invoice records aligned across operational teams, with the agreed documents, validation rules, integrations and exceptions visible in one workflow.

123 Stores-specific onboarding for identifiers, document scope, testing and go-live planning.
Validation for 123 Stores orders and invoices before documents are exchanged.
Agreed EDI format mapping with ERP, accounting, warehouse, API, AS2 and VAN connectivity options.
Exception alerts and monitoring for failed, delayed or rejected documents.
A managed workflow that reduces manual re-keying while keeping procurement, operations and finance teams informed.

Supplier FAQ

123 Stores EDI FAQs

What is 123 Stores EDI?

123 Stores EDI is the structured exchange of documents between 123 Stores and its suppliers. It supports agreed workflows for orders, order responses, delivery information, invoices and related acknowledgements.

Can XEDI connect suppliers to 123 Stores EDI?

Yes. XEDI can connect 123 Stores EDI flows with supplier systems and automate the agreed Agreed EDI format messages, subject to the account's document scope and testing process.

Which documents does 123 Stores EDI support?

Every enriched XEDI partner page covers purchase orders and invoices. The wider 123 Stores workflow can include order responses, credit notes, product information and acknowledgements where agreed.

Which EDI standard is used for 123 Stores?

The exact 123 Stores standard, version, message subset and connection route should be confirmed from the current trading agreement and test pack. XEDI can map the agreed format without assuming a universal specification.

Can 123 Stores EDI use AS2?

XEDI can support AS2 where it is the agreed 123 Stores connection route, including certificates, encryption, signatures and delivery-status monitoring.

Can 123 Stores EDI integrate with my ERP or accounting system?

Yes. XEDI can map 123 Stores documents into supported ERP, accounting, warehouse, ecommerce and API workflows, including SAP, Oracle, Sage, Microsoft Dynamics, NetSuite and QuickBooks.

What should a 123 Stores supplier prepare before onboarding?

Prepare supplier and product identifiers, delivery locations, tax and invoice details, the agreed message list, connection details and any testing instructions supplied for the account.

How long does 123 Stores EDI onboarding take?

Timing depends on the supplier systems, agreed message set, data quality, testing scope and 123 Stores onboarding process. Confirming scope early helps prevent avoidable delays.

Can XEDI help reduce 123 Stores order and invoice errors?

Yes. XEDI can validate mandatory fields, map references consistently and surface exceptions before documents are exchanged, reducing avoidable corrections in 123 Stores order and invoice workflows.

Do 123 Stores supplier requirements vary?

They can vary by category, region, fulfilment model and delivery route. The current 123 Stores agreement and test instructions should always take priority over a general integration plan.

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