Connect Procure Wizard to EDI instantly
Join thousands of businesses moving EDI orders, invoices and fulfilment updates between Procure Wizard and their trading partners on XEDI, no manual re-keying.
No credit card needed ✦ Free EDI mailbox included
Getting started with Procure Wizard EDI
XEDI connects Procure Wizard with EDI trading, most often for suppliers whose hospitality customers buy through it, so prices, orders and invoices agree with each other rather than being reconciled afterwards.
One managed platform, no custom code
XEDI maps Procure Wizard to your trading partners and validates every document, so data flows straight into the systems your teams already use.
Purchase-to-pay only works if three documents agree
Procure Wizard runs the full cycle for hospitality operators: raising and approving orders, receiving goods, matching invoices and exporting to finance, with the explicit aim of paying only for what was delivered.
That aim depends entirely on the order, the delivery and the invoice describing the same thing. If a supplier's invoice does not match the order that generated it, the platform does its job and holds it, and somebody on both sides spends time establishing why.
For a supplier, the price file is the thing that decides everything
Live prices and products flow from suppliers into the platform, and buyers and chefs order against what they see. So your price file is not reference data, it is the commercial agreement in operational form.
A price that is stale, a pack size described differently from how you ship, or a product code that changed at your end produces orders that are wrong before anybody picks anything. Keeping catalogue and price data current and consistent with what your own system will invoice is the single highest-value part of this connection.
What your team sees day to day
You get an EDI mailbox and a portal that behaves like an inbox, so operator orders arrive in one place rather than through a portal login per customer.
The order becomes the despatch advice from what genuinely went out, with SSCC labels where required, and the invoice follows delivery carrying the references needed for three-way matching, with its arrival confirmed in the dashboard.
Procure Wizard keeps doing what it does for your customers. The EDI capability is bolted onto your side, since we connect to any platform offering an API or file import and export.
Documents you can exchange
- Purchase orders from hospitality operators
- Order confirmations returned to the operator
- Delivery notes supporting goods receipt
- Invoices matched against order and receipt
- Price and product files keeping the catalogue current
Built for Procure Wizard teams
Whoever owns Procure Wizard in your business, XEDI keeps EDI accurate and hands-off.
- Food and drink suppliers to hospitality
- Hotel, restaurant and pub groups
- Contract caterers
- Account managers handling hospitality customers
- Finance teams reconciling deliveries to invoices
Procure Wizard EDI document types
These are the documents a purchase-to-pay cycle depends on agreeing with each other.
| Document | What it carries | Direction |
|---|---|---|
| Purchase orders | Operator demand raised and approved in the platform, reaching your system with its references intact. | Operator to supplier |
| Order confirmations | What you will actually supply, including substitutions, so the operator is not surprised at delivery. | Supplier to operator |
| Delivery notes | What is arriving, supporting goods receipt against the original order. | Supplier to operator |
| Invoices | Billing carrying the order and delivery references the platform matches on before releasing payment. | Supplier to operator |
| Price and product files | Current prices and pack sizes, which is what buyers and chefs actually order against. | Supplier to operator |
| Credit notes | Adjustments for shortages or rejections, referenced to the invoice being corrected. | Supplier to operator |
How to connect Procure Wizard with EDI using XEDI
The measure is whether order, delivery and invoice reconcile without intervention. The sequence below is what onboarding looks like from your side.
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01
We establish whether you buy through Procure Wizard or supply operators who do.
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02
We confirm how data is exchanged in your arrangement.
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03
We map your product, pack and price data to what the platform expects to hold.
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04
We prove the order, delivery and invoice flows so all three reconcile.
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05
You get three-way matching that works rather than a monthly reconciliation exercise.
Ready to connect Procure Wizard?
Talk through documents, mapping, testing and go-live with XEDI.
Everything about Procure Wizard EDI
Common requirements
- Whether you are buyer or supplier
- How data is exchanged today
- Product, pack and price structure
- Site and delivery arrangements
- The operators or suppliers involved
What we need from you to build it
Only what we cannot hold for you. Operator and supplier requirements are ours to maintain.
- Buyer or supplier
- Which side you are on, since the documents and the obligations run in opposite directions.
- Exchange arrangement
- How data moves between your system and the platform in your particular setup.
- Product, pack and price data
- What you sell and how it is packed and priced, because buyers order against exactly this.
- Sites and delivery points
- Which sites are served and where goods go, so orders and deliveries reconcile per location.
- The operators or suppliers involved
- Who is on the other side now and next. Their requirements are already held by us.
Why suppliers choose XEDI for Procure Wizard
- The operators or suppliers on the other side are generally connected already, so three-way matching can start working quickly.
- Order, delivery and invoice carry the references that let three-way matching pass without a person.
- Price and pack data stays consistent with what you will actually invoice, so orders are right before picking starts.
- Operators stop chasing suppliers for documents and suppliers stop keying orders from a portal.
- Invoice delivery is confirmed, so an unpaid invoice is a matching question rather than a missing one.
- If an operator queries something, it comes to us and is corrected before it becomes a held payment.
Our customers order through Procure Wizard. Can we receive those orders automatically?
Yes. Orders reach your system carrying the references the platform will later match the invoice against, which is what allows payment to be released without anyone intervening.
Why does our price file matter so much?
Because buyers and chefs order against what they see in the platform. A stale price or a pack size described differently from how you ship produces orders that are wrong before anything is picked.
What happens when an invoice does not match?
The platform holds it, which is correct behaviour. The point of this connection is that the order, delivery and invoice carry consistent references so that happens rarely.
Plan your Procure Wizard EDI setup
Everything you need to scope, map and go live with Procure Wizard, in one place.