Connect Sage 200 to EDI instantly
Join thousands of businesses moving EDI orders, invoices and fulfilment updates between Sage 200 and their trading partners on XEDI, no manual re-keying.
No credit card needed ✦ Free EDI mailbox included
Getting started with Sage 200 EDI
XEDI connects Sage 200 with retailer EDI so orders reach sales order processing and invoices leave carrying the references a retailer will pay against, without anyone keying either.
One managed platform, no custom code
XEDI maps Sage 200 to your trading partners and validates every document, so data flows straight into the systems your teams already use.
Sage 200 can carry the order, which changes what is worth automating
Sage 200 has proper sales order processing, stock control and despatch behind the ledger. That is the meaningful difference from a smaller Sage product: an EDI order does not have to stop at an invoice, it can enter the same process your own order desk uses.
So the automation is worth more here. A retailer's order becomes a sales order with the right pricing and analysis, allocation happens as it normally would, and despatch and invoicing follow without anybody transcribing between systems.
Analysis codes are where finance quietly depends on the integration
Sage 200 users typically carry nominal and analysis structures that reporting depends on: by channel, by customer group, by product category. An order arriving electronically has to inherit those as reliably as one keyed by your team.
Get it wrong and nothing breaks visibly. The invoice is correct, the retailer pays, and the management accounts quietly stop reconciling by channel. It is the kind of error found at quarter end rather than at the point of failure, which is why it is agreed at mapping.
What your team sees day to day
You get an EDI mailbox and a portal that behaves like an inbox, so retailer orders arrive in one place and can be worked while the Sage 200 side is still being wired in.
The order becomes the despatch advice raised from what was actually sent, adjusted where the delivery differs, carrying SSCC pallet labels, and then the invoice once goods arrive, with its delivery confirmed in the dashboard.
The integration sits over that workflow and automates it, so orders enter sales order processing and despatch raises the outbound documents. Smaller users run the portal alone; our API suits businesses wanting finer granularity.
Documents you can exchange
- Retailer orders landing in Sage 200 sales order processing
- Order acknowledgements returned to the retailer
- Despatch advice and ASN messages from despatch
- Sales invoices raised from Sage 200
- Credit notes against the invoice being corrected
Built for Sage 200 teams
Whoever owns Sage 200 in your business, XEDI keeps EDI accurate and hands-off.
- Sage 200 administrators and finance systems teams
- Wholesalers and distributors
- Sales order processing teams
- Credit control and accounts receivable
- Businesses outgrowing Sage 50
Sage 200 EDI document types
The set varies by retailer, but a distributor running Sage 200 normally trades these.
| Document | What it carries | Direction |
|---|---|---|
| Purchase orders | Retailer demand entering sales order processing against the right customer, stock items, price and warehouse. | Retailer to Sage 200 |
| Order acknowledgements | What Sage 200 confirms after pricing and allocation, including lines amended or refused. | Sage 200 to retailer |
| Advanced shipping notices | Pallet and carton detail from despatch, carrying the SSCC labels a retailer's goods-in reads. | Sage 200 to retailer |
| Invoices | Raised from Sage 200 with the order and delivery references a retailer matches against automatically. | Sage 200 to retailer |
| Credit notes | Issued against the invoice being corrected where a delivery was short or rejected. | Sage 200 to retailer |
| Price and product data | Stock item, pack and price data sent where a retailer maintains a catalogue against your range. | Sage 200 to retailer |
How to connect Sage 200 with EDI using XEDI
Because Sage 200 carries the order as well as the ledger, more of the chain can be automated than with a smaller product. The sequence below is what onboarding looks like from your side.
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01
We scope which Sage 200 company, warehouses and nominal structure the retail trade runs through.
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02
We build the mapping between each retailer's documents and your customers, stock items and analysis codes.
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03
We configure validation so an order is checked against the retailer's terms before it reaches sales order processing.
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04
We prove the order, despatch and invoice flows against what each retailer requires and against how your company is configured.
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05
You get orders reaching SOP without re-entry, and invoices that leave carrying what the retailer matches on.
Ready to connect Sage 200?
Talk through documents, mapping, testing and go-live with XEDI.
Everything about Sage 200 EDI
Common requirements
- Sage 200 company and integration access
- Customer, stock item and warehouse structure
- Nominal and analysis code treatment
- Despatch and part-shipment handling
- Who you trade with in retail
What we need from you to build it
Only what we cannot hold for you. Every retailer's requirements are already ours, so nothing here involves chasing a specification.
- Sage 200 access
- Company and an integration account with rights to sales order processing, stock and the invoice run.
- Customer and warehouse structure
- Each retailer mapped to a Sage 200 customer, with delivery points resolving to the warehouse that services them.
- Stock item and pack data
- Stock codes against retailer identifiers at each packaging level, and the unit they order in.
- Nominal and analysis treatment
- How an electronic order should carry your analysis codes, since reporting depends on it even when the invoice looks right.
- Who you trade with in retail
- The accounts in scope now and next. Their requirements are already held on our side.
Why suppliers choose XEDI for Sage 200
- The retail accounts you want are almost certainly connected already, so the first order need not wait for Sage 200 work.
- Orders enter sales order processing rather than stopping at an invoice, so the whole chain is automated.
- Analysis and nominal treatment is agreed at mapping, which keeps management reporting reconciling by channel.
- Invoices leave carrying the references a retailer matches on, so they are paid rather than queried.
- A new retail account is our build rather than another job for your finance systems team.
- If a retailer disputes something, they raise it with us and we correct it before credit control hears about it.
Can EDI orders reach Sage 200 sales order processing?
Yes, and that is the point of using Sage 200 rather than a smaller product. Orders enter the same process your own order desk uses, with pricing, allocation and despatch following as normal.
Will our analysis codes still be right?
They are agreed during mapping so an electronic order carries them as reliably as a keyed one. This matters because an invoice can be correct while management reporting quietly stops reconciling.
How is this different from the general Sage integration?
Sage 50, Sage 200 and Sage X3 are separate products with different capabilities. This one assumes sales order processing is available, which changes how much of the chain can be automated.
Plan your Sage 200 EDI setup
Everything you need to scope, map and go live with Sage 200, in one place.