Connect ProdTrac to EDI instantly
Join thousands of businesses moving EDI orders, invoices and fulfilment updates between ProdTrac and their trading partners on XEDI, no manual re-keying.
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Getting started with ProdTrac EDI
XEDI connects ProdTrac with retailer and customer EDI so orders reach production and despatch documents carry the batch and traceability detail a food customer expects to receive with the goods.
One managed platform, no custom code
XEDI maps ProdTrac to your trading partners and validates every document, so data flows straight into the systems your teams already use.
Traceability is the point of the system, so it should be on the documents
ProdTrac exists to give food manufacturers real-time visibility of production, with batch tracking, quality checks and scanning on the floor. That detail is captured because the sector requires it and because a recall has to be answerable in hours rather than days.
It follows that the despatch document should carry it. A customer receiving goods wants the batch and date detail alongside the delivery, not available on request from a system they cannot see. Where that is in place, a quality query starts from a record instead of a phone call to your production manager.
Short shelf life makes document timing a commercial matter
In food, a despatch advice that arrives after the lorry is not merely late paperwork. Goods can be held at a receiving bay, and stock with a date code on it cannot simply be returned to inventory and sold next week.
So the timing is treated as part of the delivery rather than as administration that follows it. The despatch document is produced from what actually left, when it leaves, with the date and batch detail the customer's goods-in will check against what is physically on the pallet.
What your team sees day to day
You get an EDI mailbox and a portal that behaves like an inbox, so customer demand is visible to planning as soon as it arrives.
What is produced and shipped becomes the despatch advice with SSCC labels and the batch detail that customer requires, and the invoice follows delivery with its arrival confirmed in the dashboard.
ProdTrac continues running your production. The EDI capability is bolted onto it, because we connect to any platform offering an API or file import and export.
Documents you can exchange
- Customer orders reaching ProdTrac production planning
- Order confirmations returned to the customer
- Despatch advice carrying batch and date detail
- Invoices raised against the despatch
- Product and specification data where a customer requires it
Built for ProdTrac teams
Whoever owns ProdTrac in your business, XEDI keeps EDI accurate and hands-off.
- Small and mid-sized food manufacturers
- Production planners
- Quality and technical managers
- Despatch teams
- Businesses supplying retail or foodservice
ProdTrac EDI document types
Food customers expect more on a despatch document than most sectors do.
| Document | What it carries | Direction |
|---|---|---|
| Purchase orders | Customer demand reaching production planning with the delivery date it will be held to. | Customer to ProdTrac |
| Order confirmations | What will be produced and delivered against that date, including anything short. | ProdTrac to customer |
| Despatch advice | Pallet and case detail with batch codes and date coding, matched to what is physically delivered. | ProdTrac to customer |
| Invoices | Raised against the despatch with the references the customer matches on. | ProdTrac to customer |
| Product specifications | Product, allergen and pack data where a customer maintains it against your range. | ProdTrac to customer |
| Credit notes | Adjustments for short or rejected deliveries, which in food are rarely recoverable. | ProdTrac to customer |
How to connect ProdTrac with EDI using XEDI
The build centres on getting traceability onto the despatch at the moment goods leave. The sequence below is what onboarding looks like from your side.
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01
We confirm how ProdTrac exchanges data in your plant, and what sits alongside it for finance.
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02
We map your product codes, pack configurations and batch conventions to each customer's identifiers.
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03
We agree what traceability detail must travel on the despatch for each customer.
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04
We prove the order, despatch and invoice flows against what each customer requires.
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05
You get demand reaching production and despatch documents that satisfy a food customer's goods-in.
Ready to connect ProdTrac?
Talk through documents, mapping, testing and go-live with XEDI.
Everything about ProdTrac EDI
Common requirements
- ProdTrac access and exchange method
- Product codes and pack configuration
- Batch, date coding and traceability conventions
- What your finance system handles separately
- The customers you supply
What we need from you to build it
Only what we cannot hold for you. Customer requirements, including their labelling, are already ours.
- ProdTrac access
- How your instance exchanges data, and what your finance system handles separately from it.
- Product and pack configuration
- Product codes against customer identifiers, with units per case and cases per pallet.
- Batch and date conventions
- How batches and date codes are formed, since these have to appear on the despatch in the customer's expected form.
- Traceability requirements
- What each customer expects to travel with the goods, which differs between retail and foodservice.
- The customers you supply
- Who you deliver to now and next. Their requirements are already held by us.
Why suppliers choose XEDI for ProdTrac
- Your customers are very likely connected already, so a food manufacturer is not waiting on connectivity to supply them.
- Batch and date detail travels on the despatch rather than being produced when somebody asks for it.
- Despatch documents are timed to the delivery, which matters when stock cannot simply be returned to inventory.
- Customer labelling requirements are held per account rather than interpreted by your despatch team.
- A new customer is our build rather than a project competing with production.
- If a customer's goods-in raises a problem, it comes to us and is resolved before the delivery is rejected.
Can batch and date codes appear on the despatch advice?
Yes, and for food customers they usually must. The detail ProdTrac captures on the floor is carried onto the document in the form each customer expects, so a quality query starts from a record.
Our finance system is separate. Does that matter?
No. What handles invoicing is established at the start, and the invoice can be produced from wherever the commercial detail lives while despatch comes from ProdTrac.
Does this suit smaller manufacturers?
Yes. Many businesses of this size trade through the portal alone at first and add the ProdTrac connection when the volume of re-keying justifies it.
Plan your ProdTrac EDI setup
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