EDI Trading Partner

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Overview

Getting started with Makro EDI

Makro EDI helps businesses exchange purchase orders and invoices across UK convenience retail and wholesale distribution. XEDI links the agreed document flow with internal systems, making document exceptions easier for commercial teams to resolve.

Purchase orders Order acknowledgements and responses Invoices Credit notes or adjustments where required Product, catalogue or stock data where required

Explore XEDI for Makro

Documents you can exchange

  • Purchase orders
  • Order acknowledgements and responses
  • Invoices
  • Credit notes or adjustments where required
  • Product, catalogue or stock data where required
Who it's for

Built for Makro suppliers

Whether you send a handful of orders a week or thousands a day, XEDI keeps your Makro trading accurate and hands-off.

  • Suppliers and manufacturers
  • Commercial and order-processing teams
  • Warehouse and fulfilment teams
  • Customer-service teams
  • Finance and accounts receivable teams
In practice

Makro EDI overview

Makro EDI is the structured exchange of commercial documents between Makro and businesses working in UK convenience retail and wholesale distribution. The agreed document set starts with orders and invoices, with the operational emphasis on making document exceptions easier for commercial teams to resolve.

A practical Makro integration should route invoice exceptions to the correct commercial owner. XEDI maps the agreed Agreed EDI format messages into ERP, warehouse, accounting or API workflows, while validation and alerts help teams deal with exceptions before they affect delivery or payment.

Every document validated before it moves

XEDI checks each Makro order, despatch advice and invoice against the required format, so errors are caught before they reach your systems.

Onboarding

Makro supplier onboarding process

For Makro, onboarding starts with the commercial rules for the relevant wholesale or retail account. XEDI then maps, tests and monitors the agreed workflow so teams can move from first order to stable live trading with clear ownership of exceptions.

  1. 01

    Confirm the Makro supplier account, buyer contacts, delivery locations, identifiers and current document requirements.

  2. 02

    Agree the Makro order, response and invoice scope for the trading relationship.

  3. 03

    Map Makro message data to the supplier's ERP, warehouse, order-management and accounting systems.

  4. 04

    Configure Agreed EDI format validation, connection routing, exception alerts and user responsibilities in XEDI.

  5. 05

    Complete the agreed Makro test transactions, checking mandatory references, product data, delivery details and invoice matching.

  6. 06

    Monitor initial live transactions and resolve rejected, delayed or mismatched documents with the operational and finance teams.

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Detail

Everything about Makro EDI

Makro EDI message types

Makro document requirements depend on the commercial relationship and fulfilment route. The following business documents are reviewed when planning the order-to-invoice workflow.

Message Purpose Direction
Purchase order Purchase order with item, quantity, price, delivery location and requested delivery details. Makro to supplier
Order acknowledgement Order acknowledgement or response used to confirm, reject or amend order lines before fulfilment. Supplier to Makro
Invoice Invoice linked to the order, delivery and supplier references agreed with Makro. Supplier to Makro
Application acknowledgement Application or functional acknowledgement used to confirm receipt or identify processing errors where supported. Either direction
Makro EDI requirements

For Makro, requirements planning should confirm the commercial rules for the relevant wholesale or retail account and ensure the integration can route invoice exceptions to the correct commercial owner. Planning should also account for the transport and validation controls used for UK convenience retail and wholesale distribution.

Agreed EDI format

Map the agreed Makro order, response and invoice messages in the Agreed EDI format format used by the trading setup.

AS2 or managed connectivity

Use AS2, SFTP, a VAN or the connection method agreed with Makro, with secure routing and delivery-status monitoring.

Product and location references

Validate agreed product identifiers, pack data, ship-to or depot locations and supplier references before a document is sent.

Testing and go-live

Test the agreed Makro message set, resolve validation feedback and retain evidence that the connection is ready for live trading.

Common requirements & compliance

Common requirements

  • Makro supplier account, trading partner and buyer identifiers
  • Product identifiers, SKUs, GTINs, pack sizes and agreed item descriptions
  • Delivery, depot, warehouse or ship-to references
  • Invoice, tax, payment and remittance references
  • Agreed Agreed EDI format message set and connection method
  • Test evidence for the agreed order and invoice flows

Compliance notes

  • Makro document requirements can vary by category, region, delivery route and fulfilment model.
  • Supplier, product, location and invoice references must match the trading agreement and test data.
  • Use pre-send validation and exception monitoring to reduce rejected Makro orders and invoices.
Makro ERP integration
Why suppliers choose XEDI for Makro

Businesses choose XEDI for Makro EDI when they need a managed connection focused on making document exceptions easier for commercial teams to resolve, with the agreed documents, validation rules, integrations and exceptions visible in one workflow.

  • Makro-specific onboarding for identifiers, document scope, testing and go-live planning.
  • Validation for Makro orders and invoices before documents are exchanged.
  • Agreed EDI format mapping with ERP, accounting, warehouse, API, AS2 and VAN connectivity options.
  • Exception alerts and monitoring for failed, delayed or rejected documents.
  • A managed workflow that reduces manual re-keying while keeping procurement, operations and finance teams informed.
Supplier FAQ

Makro EDI FAQs

What is Makro EDI?

Makro EDI is the structured exchange of documents between Makro and its suppliers. It supports agreed workflows for orders, order responses, delivery information, invoices and related acknowledgements.

Can XEDI connect suppliers to Makro EDI?

Yes. XEDI can connect Makro EDI flows with supplier systems and automate the agreed Agreed EDI format messages, subject to the account's document scope and testing process.

Which documents does Makro EDI support?

Every enriched XEDI partner page covers purchase orders and invoices. The wider Makro workflow can include order responses, credit notes, product information and acknowledgements where agreed.

Which EDI standard is used for Makro?

The exact Makro standard, version, message subset and connection route should be confirmed from the current trading agreement and test pack. XEDI can map the agreed format without assuming a universal specification.

Can Makro EDI use AS2?

XEDI can support AS2 where it is the agreed Makro connection route, including certificates, encryption, signatures and delivery-status monitoring.

Can Makro EDI integrate with my ERP or accounting system?

Yes. XEDI can map Makro documents into supported ERP, accounting, warehouse, ecommerce and API workflows, including SAP, Oracle, Sage, Microsoft Dynamics, NetSuite and QuickBooks.

What should a Makro supplier prepare before onboarding?

Prepare supplier and product identifiers, delivery locations, tax and invoice details, the agreed message list, connection details and any testing instructions supplied for the account.

How long does Makro EDI onboarding take?

Timing depends on the supplier systems, agreed message set, data quality, testing scope and Makro onboarding process. Confirming scope early helps prevent avoidable delays.

Can XEDI help reduce Makro order and invoice errors?

Yes. XEDI can validate mandatory fields, map references consistently and surface exceptions before documents are exchanged, reducing avoidable corrections in Makro order and invoice workflows.

Do Makro supplier requirements vary?

They can vary by category, region, fulfilment model and delivery route. The current Makro agreement and test instructions should always take priority over a general integration plan.

Next steps

Plan your Makro EDI setup

Everything you need to scope, map and go live with Makro, in one place.