EDI Trading Partner

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Overview

Getting started with Londis EDI

Londis EDI helps businesses exchange purchase orders and invoices across UK convenience retail and wholesale distribution. XEDI links the agreed document flow with internal systems, making document exceptions easier for commercial teams to resolve.

Purchase orders Order acknowledgements and responses Invoices Credit notes or adjustments where required Product, catalogue or stock data where required

Explore XEDI for Londis

Documents you can exchange

  • Purchase orders
  • Order acknowledgements and responses
  • Invoices
  • Credit notes or adjustments where required
  • Product, catalogue or stock data where required
Who it's for

Built for Londis suppliers

Whether you send a handful of orders a week or thousands a day, XEDI keeps your Londis trading accurate and hands-off.

  • Suppliers and manufacturers
  • Commercial and order-processing teams
  • Warehouse and fulfilment teams
  • Customer-service teams
  • Finance and accounts receivable teams
In practice

Londis EDI overview

Londis EDI is the structured exchange of commercial documents between Londis and businesses working in UK convenience retail and wholesale distribution. The agreed document set starts with orders and invoices, with the operational emphasis on making document exceptions easier for commercial teams to resolve.

A practical Londis integration should keep supplier records aligned with recurring order processing. XEDI maps the agreed Agreed EDI format messages into ERP, warehouse, accounting or API workflows, while validation and alerts help teams deal with exceptions before they affect delivery or payment.

Every document validated before it moves

XEDI checks each Londis order, despatch advice and invoice against the required format, so errors are caught before they reach your systems.

Onboarding

Londis supplier onboarding process

For Londis, onboarding starts with the commercial rules for the relevant wholesale or retail account. XEDI then maps, tests and monitors the agreed workflow so teams can move from first order to stable live trading with clear ownership of exceptions.

  1. 01

    Confirm the Londis supplier account, buyer contacts, delivery locations, identifiers and current document requirements.

  2. 02

    Agree the Londis order, response and invoice scope for the trading relationship.

  3. 03

    Map Londis message data to the supplier's ERP, warehouse, order-management and accounting systems.

  4. 04

    Configure Agreed EDI format validation, connection routing, exception alerts and user responsibilities in XEDI.

  5. 05

    Complete the agreed Londis test transactions, checking mandatory references, product data, delivery details and invoice matching.

  6. 06

    Monitor initial live transactions and resolve rejected, delayed or mismatched documents with the operational and finance teams.

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Detail

Everything about Londis EDI

Londis EDI message types

Londis document requirements depend on the commercial relationship and fulfilment route. The following business documents are reviewed when planning the order-to-invoice workflow.

Message Purpose Direction
Purchase order Purchase order with item, quantity, price, delivery location and requested delivery details. Londis to supplier
Order acknowledgement Order acknowledgement or response used to confirm, reject or amend order lines before fulfilment. Supplier to Londis
Invoice Invoice linked to the order, delivery and supplier references agreed with Londis. Supplier to Londis
Application acknowledgement Application or functional acknowledgement used to confirm receipt or identify processing errors where supported. Either direction
Londis EDI requirements

For Londis, requirements planning should confirm the commercial rules for the relevant wholesale or retail account and ensure the integration can keep supplier records aligned with recurring order processing. Planning should also account for the transport and validation controls used for UK convenience retail and wholesale distribution.

Agreed EDI format

Map the agreed Londis order, response and invoice messages in the Agreed EDI format format used by the trading setup.

AS2 or managed connectivity

Use AS2, SFTP, a VAN or the connection method agreed with Londis, with secure routing and delivery-status monitoring.

Product and location references

Validate agreed product identifiers, pack data, ship-to or depot locations and supplier references before a document is sent.

Testing and go-live

Test the agreed Londis message set, resolve validation feedback and retain evidence that the connection is ready for live trading.

Common requirements & compliance

Common requirements

  • Londis supplier account, trading partner and buyer identifiers
  • Product identifiers, SKUs, GTINs, pack sizes and agreed item descriptions
  • Delivery, depot, warehouse or ship-to references
  • Invoice, tax, payment and remittance references
  • Agreed Agreed EDI format message set and connection method
  • Test evidence for the agreed order and invoice flows

Compliance notes

  • Londis document requirements can vary by category, region, delivery route and fulfilment model.
  • Supplier, product, location and invoice references must match the trading agreement and test data.
  • Use pre-send validation and exception monitoring to reduce rejected Londis orders and invoices.
Londis ERP integration
Why suppliers choose XEDI for Londis

Businesses choose XEDI for Londis EDI when they need a managed connection focused on making document exceptions easier for commercial teams to resolve, with the agreed documents, validation rules, integrations and exceptions visible in one workflow.

  • Londis-specific onboarding for identifiers, document scope, testing and go-live planning.
  • Validation for Londis orders and invoices before documents are exchanged.
  • Agreed EDI format mapping with ERP, accounting, warehouse, API, AS2 and VAN connectivity options.
  • Exception alerts and monitoring for failed, delayed or rejected documents.
  • A managed workflow that reduces manual re-keying while keeping procurement, operations and finance teams informed.
Supplier FAQ

Londis EDI FAQs

What is Londis EDI?

Londis EDI is the structured exchange of documents between Londis and its suppliers. It supports agreed workflows for orders, order responses, delivery information, invoices and related acknowledgements.

Can XEDI connect suppliers to Londis EDI?

Yes. XEDI can connect Londis EDI flows with supplier systems and automate the agreed Agreed EDI format messages, subject to the account's document scope and testing process.

Which documents does Londis EDI support?

Every enriched XEDI partner page covers purchase orders and invoices. The wider Londis workflow can include order responses, credit notes, product information and acknowledgements where agreed.

Which EDI standard is used for Londis?

The exact Londis standard, version, message subset and connection route should be confirmed from the current trading agreement and test pack. XEDI can map the agreed format without assuming a universal specification.

Can Londis EDI use AS2?

XEDI can support AS2 where it is the agreed Londis connection route, including certificates, encryption, signatures and delivery-status monitoring.

Can Londis EDI integrate with my ERP or accounting system?

Yes. XEDI can map Londis documents into supported ERP, accounting, warehouse, ecommerce and API workflows, including SAP, Oracle, Sage, Microsoft Dynamics, NetSuite and QuickBooks.

What should a Londis supplier prepare before onboarding?

Prepare supplier and product identifiers, delivery locations, tax and invoice details, the agreed message list, connection details and any testing instructions supplied for the account.

How long does Londis EDI onboarding take?

Timing depends on the supplier systems, agreed message set, data quality, testing scope and Londis onboarding process. Confirming scope early helps prevent avoidable delays.

Can XEDI help reduce Londis order and invoice errors?

Yes. XEDI can validate mandatory fields, map references consistently and surface exceptions before documents are exchanged, reducing avoidable corrections in Londis order and invoice workflows.

Do Londis supplier requirements vary?

They can vary by category, region, fulfilment model and delivery route. The current Londis agreement and test instructions should always take priority over a general integration plan.

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Next steps

Plan your Londis EDI setup

Everything you need to scope, map and go live with Londis, in one place.